Quick Answer: What Are Accident Records?

Why do employers keep accident records?

Information on accidents, incidents and ill health can be used as an aid to risk assessment, helping to develop solutions to potential risks.

Records also help to prevent injuries and ill health, and control costs from accidental loss.

any reportable death, injury, occupational disease or dangerous occurrence..

How long must accident records be kept?

Consideration may need to be given to retaining these records longer in some circumstances if the record is potentially the only record of the occurrence of an injury. Registers of injuries. Note: With paper-based registers, retain minimum of 75 years after last entry in the register.

Do all accidents have to be reported?

The NSW Police Force have undertaken extensive consultation with the Insurance Council of Australia prior to implementing the changes. Insurance companies are aware that there will not be a police report for every incident. … They have not required police report numbers for these types of crashes for many years.

What accidents should be reported to HSE?

What must be reported?Deaths and injuries caused by workplace accidents.Occupational diseases.Carcinogens mutagens and biological agents.Specified injuries to workers.Dangerous occurrences.Gas incidents.

What makes an accident book GDPR compliant?

The short answer is yes, our accident books are GDPR compliant. … The personal details on accident forms does not require consent, as under GDPR, data processing is lawful if it’s “necessary for compliance of a legal obligation to which the controller is subject”.

What is recorded in an accident book?

An accident book confirms all the details of an accident occurring on your employer’s premises. This will include the date and time of the accident, who was injured, the nature of the injuries and the cause of the accident (how it happened).

What should be included in an accident report?

The following elements will help you to create a thorough, factual report that will help you to minimise future liabilities and keep your employees safe.Specific Details and Description. … Facts Only. … Objective Tone. … Organisation. … Witness Statements. … Confidential Concerns. … Accuracy. … Good Grammar.More items…•

Where is the accident book kept?

Accident Report Books must be kept in an easily accessible place. However, under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) 2018, all slips containing personal information should be detached and kept in safe storage (e.g. in a lockable filing cabinet).

Who records in the accident book?

The accident book can be filled out by anyone, but it should be checked by the qualified first aider in your workplace. It’s more important that the details written in the accident book are accurate, rather than who fills it out. Ideally, someone with first-hand involvement in the accident would write the record.

What are five pieces of information that should be recorded in an accident?

Any injury that stops an employee doing their normal work for a period of 3 days or more….Details of accidents that must be recorded include:The date and time on which it occurred.The person who was injured.Any witnesses.The type and nature of the injuries sustained.The cause and full circumstances of the accident.

Who must never complete an accident book record?

You don’t need an accident book until you’ve reached 10 employees in the business. In an office with 10 or more people, it is required by law to have a work accident book in the building. Any information recorded in the book should be held onto, in a safe place by the business, for at least three years.

How do you record an accident?

How Do I Report an Accident at Work?Step 1: Check there is no immediate risk of danger. … Step 2: Ensure that the colleague receives the appropriate medical assistance as necessary. … Step 3: Report to a manager or supervisor. … Step 4: Record the incident in the company’s log. … Step 5: Report the incident under RIDDOR.More items…•